PowerPoint
 Assignment 6 - Adding Graphics

For this assignment you will need to download 06 PPT Lesson.ppt and files/06 Future Picture.tif save them on your computer
Adding graphics to a Microsoft PowerPoint presentation can help you communicate your message as well as enhance the appearance of slides. Clip art pictures and photographs can act as illustrations for the slide content or impart the tone you wish to set for the presentation. For a lighthearted presentation topic, for example, humorous clip art pictures can amuse your audience. A travel presentation can be greatly improved with photographs illustrating the destination under discussion. You use commands on the Insert menu and the Drawing toolbar to insert graphic objects such as clip art pictures, photographs, and stylized text.  Once you have a graphic object on the slide, tools from the Picture toolbar and other specialized toolbars help you modify and customize your graphics.
Changing the Layout of a Slide
As you work with the content of a slide, you may realize that you need a different slide layout. Suppose you have decided to add a clip art picture to a Title and Text slide, for example. Although you can insert a clip art picture anywhere on any slide layout, using a Title, Text, and Content or Title, Text and Clip Art layout can make it easier to size and position the clip art. When you change a slide layout after you have already added content, you don’t lose the existing content. Instead, it is repositioned in the placeholders of the new layout. You have considerable flexibility in adjusting layouts at any time during the creation of a presentation.
You begin this lesson by changing the layout of a slide to which you want to add a graphic image. The new layout will make it easy to position the image.
Start PowerPoint, if necessary, click the Open button on the Standard toolbar, navigate to the folder that you saved 06 PPT Lesson file and open the file. Save the file as Contoso Company Pres 06 in the same folder.
In the Slides tab, click slide 4.
On the Format menu, click Slide Layout. The Slide Layout task pane opens with the current slide layout style selected.
In the Slide Layout task pane, scroll down until you reach the Text and Content Layouts heading. The layouts in this section make it easy for you to add both text and graphic content to a slide.
Under the Text and Content Layouts heading, click the Title, Text, and Content slide layout. The layout of slide 4 changes. The bulleted list now occupies only the left half of the screen. A content placeholder occupies the right half. The slide is now ready for you to insert content such as a table, a chart, a piece of clip art, a picture, a diagram or organization chart, or a media clip.
In the Slide Layout task pane, click the Close button to close the task pane.
Next we will be inserting a clip art image
PowerPoint provides access to hundreds of professionally designed pieces of clip art. Clip art images include illustrations, symbols, borders, and other graphic images that can add impact to your slides. While it isn’t necessary to illustrate every slide in a presentation, inserting clip art judiciously can provide “eye relief” for your audience.
Now that you have changed the slide layout, you are ready to insert a clip art image in the content placeholder. You will use the Clip Art task pane to locate and insert the clip.
With slide 4 displayed, click in a blank area inside the content placeholder to select the placeholder. Selecting the placeholder before you insert the clip art will ensure that the clip art uses the placeholder size and position
On the Insert menu, point to Picture, and then click Clip Art. The Clip Art task pane appears with search options.
Click the Results Should Be down arrow and make sure only the Clip Art check box is selected. The search will be restricted to clip art images, which will save time in searching and in evaluating the results of the search.
In the Search For text box, type peak, and then click Go. All clip art pertaining to peak appears.
Scroll down, if necessary, and then click a clip art picture similar to the one shown in the following illustration. (You may find it faster to scroll up from the bottom of the pane to locate this illustration.) PowerPoint inserts the clip art in the placeholder. The picture is selected on the slide, and the Picture toolbar opens. When a picture is selected, PowerPoint automatically opens the Picture toolbar. If you can't find any peak clip art choose something you think is approprate.
Click outside the image to deselect it. The Picture toolbar is hidden.
In the Clip Art task pane, click the Close button to close the task pane.
Graphics that you insert on slides may not be the right size for the area where you want to place them. You can adjust image size by scaling. Scaling changes the size of an entire object by a set percentage. Scaling differs from simply dragging a resize handle in that you can specify an exact measurement for width or height or type a percentage to enlarge or reduce the image.
An image you have already inserted in the presentation could be scaled for greater impact on the slide.
Scroll down to slide 8.
Select the clip art image. The Picture toolbar appears.
On the Picture toolbar, click the Format Picture button, or click Picture on the Format menu.  The Format Picture dialog box appears
Click the Size tab. The Size tab displays a number of options for changing the scale of the image.
In the Scale area, select the number in the Height box.
Type 120. Because the Lock Aspect Ratio check box is selected, the Width option setting will also automatically change to 120% when you click OK. If you are not sure about the new scale size, you can click Preview (next to Cancel) to view the object before you close the dialog box.
Click OK, and then deselect the object. The dialog box closes, and you should see that the picture is larger.
Recoloring a Clip Art Image
You can change the color of clip art images to create a different look or to match the current color scheme. Recoloring customizes the image so it looks as if it were created specifically for the current presentation.
You have already inserted a clip art image on slide 5, but it would be improved by recoloring. You will change both image colors to colors that coordinate with the color scheme.
Scroll up to slide 5.
Select the clip art object.
On the Picture toolbar, click the Recolor Picture button. The Recolor Picture dialog box appears with the Colors option selected in the Change section. This image has only two colors, black and white.
Under New, click the down arrow next to the black color. A color menu appears, showing the current color scheme colors
Click in the dark blue color box. The color swatch changes to dark blue, and the preview box on the right shows that all the parts of the image that were black—the lines— are now blue. Now you will choose a new color from the PowerPoint color palette to replace the white color.
Under New, click the down arrow next to the white color, click More Colors, and then click the first gray cell in the bottom row
Click OK, and then click OK in the Recolor Picture dialog box. PowerPoint recolors the clip art image so all white areas are light gray.
Deselect the object. The Picture toolbar closes.
Inserting a Picture
Besides using PowerPoint’s broad collection of clip art and photographs, you can insert pictures that are stored anywhere on your system, on a network, or on removable media such as disk or CD-ROM. You can also insert a picture directly from a scanner or digital camera to a slide, without having to first save it to a location on your system. Using the Picture submenu on the Insert menu gives you access to an almost limitless number of pictures that can add visual impact to your slides.
You have available a photograph that you think will illustrate the excitement of working with Contoso. In this exercise, you will insert the picture on a slide.
In the Slides tab, click slide 10.
On the Insert menu, point to Picture, and then click From File. The Insert Picture dialog box appears.
Navigate to the Lesson06 folder in the PowerPoint Practice folder. A thumbnail of the picture stored in the folder displays. (You may need to change the View option to see the thumbnail view.)
Click 06 Future Picture, and then click Insert. The picture and the Picture toolbar appear. The picture is inserted at a very small size, as shown in the following illustration. You will adjust the size in the next exercise.
You can enhance a photograph or scanned image by using tools on the Picture toolbar to control brightness, contrast, and color. Modifying a picture using these controls ensures that it will look its best on the slide. If you find that your changes don’t improve the picture as you wanted, you can click the Reset Picture button on the Picture toolbar to reverse all changes.
Modifying a Picture
As you have already seen, the picture you inserted is too small. In this exercise, you will resize it as well as make other modifications to improve its appearance on the slide.
Click the picture on slide 10 to select it if necessary and display the Picture toolbar.
Hold down Shift, and then drag the corner resize handles on the picture to enlarge the picture on the slide. Holding Shift as you drag maintains the current ratio of width to height so the picture doesn’t become distorted.
On the Picture toolbar, click the Color button, and then click Washout. The picture is converted to a watermark, which is a grayed version of the image.
On the Picture toolbar, click the Less Brightness button twice. The picture brightness decreases to enhance the look of the picture.
On the Picture toolbar, click the More Contrast button twice. The picture contrast increases to enhance the look of the picture.
Drag the picture up until it is aligned to the top of the text box on the slide. For fine positioning of the picture, nudge it using the keyboard arrow keys.
On the Picture toolbar, click the Crop button. The pointer changes to the cropping tool.
Position the center of the cropping tool over the left-middle resize handle, and then drag right to crop the left side of the picture to cover the pole.
While you are dragging, a dotted outline appears to show you the area that remains after cropping. The cropping tool also changes to a constrain pointer, indicating the direction in which you are cropping.
Position the center of the cropping tool over the right-middle resize handle, and then drag left to crop the right side of the picture to cover the pole.
On the Picture toolbar, click the Crop button, or click a blank portion of the slide. The cropping tool changes back to the pointer.
Drag the corner and side resize handles to resize the picture so that it covers the right side of the slide.
On the Picture toolbar, click the Compress Pictures button. The Compress Pictures dialog box appears.
Click OK. A warning box appears, letting you know that compressing pictures may reduce the quality of your images.
Click Apply to compress the image.
Deselect the picture.
Inserting and Modifying WordArt
You can insert fancy or stylized text into a presentation with Microsoft’s WordArt feature. WordArt allows you to add visual enhancements to your text that go beyond changing a font or font size. Most users apply WordArt to emphasize short phrases, such as Our Customers Come First, or to a single word, such as Welcome. You do not have to be an artist to create stylized text—WordArt provides you with a gallery of choices. You can insert stylized text by clicking the Insert WordArt button on the Drawing toolbar (or by clicking Picture on the Insert menu and then clicking WordArt) and then selecting a style.
Your final enhancement to the presentation will be adding a WordArt graphic to the last slide.
Scroll down to slide 14.
On the Drawing toolbar, click the Insert WordArt button. The WordArt Gallery dialog box appears, displaying a list of styles.
Click the style in the third column, third row
Click OK. The Edit WordArt Text dialog box appears.
In the Text box, type We bask in the glow of your image! The WordArt text defaults to the Times New Roman font at 36 points. You can change this text at any time using the Edit Text button on the WordArt toolbar.
Click OK. The text you typed and the WordArt toolbar appear. Notice that the shadow extends almost off the slide at the right.
Drag the lower-right resize handle to the left to decrease the size of the WordArt object so it fits on the slide.
On the WordArt toolbar, click the WordArt Shape button, and then click the Double Wave 2 symbol, as shown in the following illustration. The new shape is applied to the WordArt, adding even more visual interest.
On the WordArt toolbar, click the WordArt Character Spacing button. A submenu appears with character spacing types. Character spacing options increase or decrease the space between the letters in the words.
On the Character Spacing submenu, click Loose. Space between letters increases slightly.
On the WordArt toolbar, click the Format WordArt button. The Format WordArt dialog box opens.
Click the Colors and Lines tab, click the Color down arrow in the Fill section at the top of the dialog box, and then click in the dark blue box in the top row of color boxes (Follow Accent Scheme Color box). The fill color changes from a green marble texture to the color scheme dark blue.
Click the Color down arrow in the Line section, and then click in the dark blue box in the top row of color boxes (Follow Accent Scheme Color box). The line color now matches the fill color.
Click OK.  The text now coordinates better with the color scheme, but the shadow behind the text still has a greenish tint that can be modified to improve the graphic.
On the Drawing toolbar, click the Shadow Style button, and then click Shadow Settings. The Shadow Settings toolbar appears.
On the Shadow Settings toolbar, click the Shadow Color button down arrow, and then click in the light blue box (Follow Accent And Hyperlink Scheme Color box).
Click the Close button on the Shadow Settings toolbar. The shadow now coordinates with the text.
Drag the WordArt text object to the center of the slide, and then click a blank area of the presentation window to quit WordArt.  The WordArt toolbar closes.

Save and close the file. Email your completed file as an attachment to me.  Good job well done.

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